In the last installment of our series we discussed G/L Balance by Dimension, continuing with tips to help find what you are looking for in Microsoft Dynamics NAV 2015, here we explore the Navigate function.
The Navigate Function:
Microsoft Dynamics NAV 2015 maintains all different sorts of ledgers for recording its financial data. The most common and well-known is the General Journal, where the actual financial transaction sits with its Debits and Credits. In addition, there is the Bank Ledger, the Customer Ledger and the Vendor Ledger, and so on and so forth.
When a transaction is posted, its associated entries may be created in multiple areas of the system; to understand this here is an example showing the entries created when a Sales Invoice is posted for a customer:
- Posted Sales Invoice (Document)
- General Ledger (G/L) Entry (To record the financial transaction in the G/L)
- Tax Entry (To record the sales or service taxes)
- Customer Ledger Entry (To record the invoice against the customer)
These are the most common ones; there might be other entries such as an Item Ledger Entry if the Item was sold from Inventory or a Budget Entry if Budgets were set up. Also, if we consider the same example under the circumstance where a payment was posted for the Sales Invoice we would also see a Bank Ledger Entry to record the deposit against a bank account.
The question now is how do you find out all the associated entries that were created when a transaction was posted? For this we use the Navigate (or Zoom) function available in the ribbon.
This function allows you to see a list of all entries associated with the one you are looking.
Let’s use the same example mentioned above. We are first going to the Customer Ledger Entries from the Customer card:
In the list of Customer Ledger Entries we find the Sales Invoice posted for this customer. Select the Invoice and click the Navigate button found in the Process group of the ribbon:
This opens a window with a list of all associated entries for the invoice you were looking at in the ledger:
To view details on any of the entries, you can select it and either click the Show Related Entries button in the ribbon, or hover your mouse over the No. of Entries column and click the box with the ellipses that will appear:
Please check out my next blog post, where I cover the Filter function available in Microsoft Dynamics NAV 2015!