Microsoft Dynamics NAV for Beginners | Part 9: Correcting a Journal Entry

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BDO

Have you ever accidentally posted an expense to an incorrect account in Microsoft Dynamics NAV and wondered if there is an easy fix? Let’s say you were trying to post $60.00 to cleaning expense. However, you accidentally posted the expense to the incorrect account, 8120. You want to correct the error and post the expense to account 8110. This expense needs to be posted to the Production department dimension. Don’t panic!

How to Easily Correct a Journal Entry in Microsoft Dynamics NAV

  • In the navigation pane, click Departments.
  • Click Financial Management, then click General Ledger and then click General Journals.

Microsoft Dynamics NAV for Beginners Part 9 Correcting a Journal Entry 1

  • In the Batch Name field, click the drop-down list and select the relevant batch or create a new batch.

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  • In the Posting Date field, enter the date of this entry.
  • In the Document Type field, click the drop-down list and select the relevant document type for this entry. Typically, for a general journal entry this field is left blank.
  • In the Document No. field, leave the defaulted number, provided by the number series that is set up in the general journal template, assign a unique number if this field is empty.
  • In the Account Type and Account No. fields, click the drop-down list and select the account to which this entry will be posted. Typically, for a general journal entry, general ledger accounts are used.
  • The Description field is automatically populated with the name of the account.
  • In the Amount field, enter $60.
  • In the Bal. Account No. field, enter 8120.
  • Then on the Home tab, click Dimensions.

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  • In the Dimension Code field, enter DEPARTMENT.
  • In the Dimension Value Code field, enter PROD.

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  • Click Ok.
  • Notice that the Balance and Total Balance fields at the bottom of the window are equal to zero.
  • On the Home tab, click Post.
  • Click Yes to post the journal lines.

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  • Click Okay.
  • Click Ok to close the General Journal Page.

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Now let’s review the posting.

  • On the navigation pane, click Departments.
  • Click Financial Management, then click General Ledger and then click G/L Registers in the History section.

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  • Press CTRL+END to move to the bottom of the G/L Registers page and select the relevant journal batch.

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  • On the Navigate tab, click General Ledger.

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  • Review the General Ledger Entries.

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And with that, you have corrected your error!

For more information, please contact your BDO Client Manager or Florence Singh and visit BDO Solutions. For more of our Beginners’ Guide to NAV series, click here.


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