Safe management in LS NAV

Safe Management in LS NAV

Posted By
BDO

The purpose of this blog is to share with you the capabilities of Safe Management in LS NAV. But before we jump into that, what is LS NAV?

“LS NAV is the complete retail management system that gives retailers all the functionalities they need to manage their business operations efficiently – from head office to POS terminals – no matter which industry you are in. This easy, simple and fast software solution allows you to oversee and run your business centrally from the back office. Track sales, stock and productivity live on all your sales channels – be the physical locations, the e-commerce platform or mobile – as well as react fast and effectively when circumstances change, minimizing your risks and maximizing your profits.” (Via LSRetail.com)

LS NAV – Safe Management

Safe Management in LS NAV is a powerful and useful tool to control money movement in your stores. Normally at the end of the day the store Manager/Cashier will count the money and store it in a selected place (usually a safe). This usually happens before the money is transferred to a secure place. Safe Management in LS NAV offers a much stronger overview and traceability of various tender types put into the bank from the store’s safe.

There are three money traceability modes that can be used for all stores or per store.

Before I jump into it, let me provide you with a high-level explanation of a Store Statement. In LS NAV, Store Statement captures all Tender declarations (such as Float entry, Float remove) and Sales transactions including Customer on account transaction and posts those entries to the Company’s Ledger within a period of time. This happens at the back office or head office.

Safe management in LS NAV_1

Mode 1: Count at Statement

This is the simplest mode in Safe Management and allows limited controls.

  • In LS NAV, “Count at Statement” method means no counting at the terminal and the counting happens at the statement. In addition, counting at the statement happens manually. On the other hand, the terminal will not perform the end of the day process.
  • Z-report can be printed anytime manually with no control.

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Mode 2: Tender Operations

Allows more control of cash and other types of tender by forcing the cashier/manager to perform tender operations for remove float, add float and declare tender. This mode also allows blind count at the end of the day and/or shift. In addition, printing of Z-report is optional.

Note: no warning if the counted amount does not match the drawer

Mode 3: Cash and Safe Management

This mode contains the most traceability of cash movements within the stores. Each store is attached to a safe and each safe has its own functionality.

Into SafeFrom Safe
Counted at the POSStart of day
Uncounted from the POSTo bank
From bankTransfer to POS
Pickup from POS

Adding to the above, this mode allows you to set the POS start amount. There are three types:

  1. Flexible: does not force for float entry at the beginning of the day/shift. In addition there is no bag traceability.
  2. Fixed Bag: force for float entry at the beginning of the day/shift. When fixed start amount kicks in, the amount will be posted to a fixed bag and the rest will be posted to the safe bag.
  3. Flexible Bag: force for float entry at the beginning of the day/shift. All posting will occur to the safe bag.

In this mode, Z-report will not print manually and will be printed automatically after tender declaration is complete.

Safe management in LS NAV_3

Summary

Safe Management is designed to allow businesses to control money movement between organization stores. As we discussed earlier, there are various ways of forcing that control, this is done by choosing one of the three modes discussed. The setup of these modes can be done at the store level. Example: Store ABC can be on Tender Operations mode while store XYZ can be on Cash and Safe Management mode.


 

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